For owner-dentists on Open Dental

Know by 7am if money slipped through yesterday.

AuditArch is a 5-minute morning email. It reads your Open Dental data (read-only) and lists the claims, payments, write-offs and patient balances that need a second look. It also warns you before a vendor contract auto-renews, so you don't find out months later.

Archy the Auditor

Hi, I'm Archy, AuditArch's resident auditor. Every morning before you open, I go through yesterday's numbers and tell you what slipped, the most important things first. In our sample office this morning, I found 43 things worth a look, including a contract cancellation deadline 16 days out. (Sample data from a fake demo database, not a real practice.)

unsent claimspre-auths with no answerunfinalized paymentsunusual adjustmentsnever billedunworked balancescontract deadlines90+ day A/R
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$49/month per office when it launches. No payment now.
You're on the list. We'll email you before launch.
We'll only use your email for AuditArch updates.

What you get: eight checks, every morning

The most urgent items come first, in a short "Do these first" list at the top of the email. Everything else follows, and anything with nothing to report collapses to one "all clear" line.

Claims created but not sent

Claims sitting unsent, waiting or on hold for 2+ days.

Same as: Claims Not Sent
Payments not finalized

Insurance payments keyed onto claims but never attached to a check, plus batch payments left partial.

Same as: Unfinalized Insurance Payments
Never billed

Completed procedures for insured patients that never made it onto a claim.

Same as: Procedures Not Billed to Insurance
Unusual adjustments

Big adjustments, adjustments by someone who rarely makes them, backdated entries, and write-offs above estimate.

Same as: Daily Adjustments + Audit Trail
NewRenewalWatch: vendor contracts

Enter your phone, software and IT contracts once. Get warned 90, 60 and 30 days before each cancellation notice deadline, not just the renewal date, with the cost of another term and a ready-to-edit non-renewal letter.

From your own contracts list, not Open Dental · sample letter
No answer in 30+ days

Claims and pre-auths sent 30+ days ago with no response and no follow-up note.

Same as: Outstanding Insurance Claims
NewPatient balances nobody is working

Family balances over $100 and 60+ days old with no recent statement, payment, staff call or note, and no active payment plan. Listed by patient number, with a total.

Same as: Aging of A/R + Account module
90+ day A/R, day over day

How much 90+ day A/R changed since yesterday, and which accounts just crossed 90 days.

Same as: Aging of A/R

What lands in your inbox

One email from Archy, before the office opens. Every item comes with the Open Dental report to open, so whoever's on it can fix it in minutes.

  1. Read-only, always. AuditArch connects with a database user that can only read. It never changes anything in Open Dental.
  2. Minimal patient info. The email shows only patient and claim numbers, never names. Look them up in Open Dental.
  3. Tune it to your office. Set your own dollar thresholds and day limits.

The example on the right uses made-up sample data from a fake demo database. The numbers, patients, claims and vendor contracts aren't real. Open the sample email

SAMPLE DATASample AuditArch email generated from a fake demo databaseSee the full sample email →
Founder pricing
$49/month per office
  • All eight checks, every morning
  • RenewalWatch contract alerts + draft cancellation letters
  • Email to the owner, plus anyone else you add
  • Your own thresholds
  • Cancel anytime
Join the waitlist
No payment is collected on the waitlist.

Questions

Doesn't Open Dental already have these reports?

Yes, and AuditArch points you to them. The trouble is that someone has to remember to run half a dozen reports every day and notice what changed. AuditArch does that for you and only emails what needs attention.

Does it change anything in my database?

No. It connects with a SELECT-only database user and runs in read-only mode.

Which software do you support?

Only Open Dental for now. If you use something else, tell us on the form.

What about HIPAA?

The email contains patient and claim numbers only. We'll sign a Business Associate Agreement with each practice before connecting to real data.

Where do the contract details come from?

From you. You list each vendor contract once (start date, term, auto-renew, notice period, monthly cost, where to send a cancellation) in a simple file or a small form on your own computer. AuditArch does the date math and drafts the letter. You decide whether to send it. It's a draft, not legal advice.

What counts as a balance "nobody is working"?

By default: a family balance of $100+ that's 60+ days old where, in the last 30 days, no statement went out, no payment came in, no staff member logged a call or note, and there's no active payment plan. Automated appointment reminders don't count as working it. You can change every number.

Who's Archy?

Archy the Auditor is the friendly voice of the AuditArch email, the one who tells you "I found 4 things this morning." The product is AuditArch. Archy is just its mascot and isn't related to the Archy practice-management software.

Do my staff need to do anything?

No. Setup takes one read-only database login and a recipient email.